Human Resource departments must fit with corporate goals set out by top executives and other essential leadership groups. Furthermore, the insights supplied by interactive data dashboards are often better managed in recruitment, performance management, employee engagement, and turnover.

HR reports for management, provide firms with a clear picture of vital HR data from various systems, and real-time analysis of key performance indicators, allowing them to make predicted decisions and gather data methodically.

HR reports are an analytical tool for displaying human resources-related statistics, insights, and metrics with the primary goal of enhancing workforce performance, recruiting procedures, and other essential HR operations using HR dashboards. Zoho Partner USA will assist you with the right kind of Zoho One tools to address the unique needs of the business.

Here are a few essential HR reports that every HR professional should use to make their employees’ work lives more convenient and fulfilling:

1. Performance Management Report

Performance Management is a crucial tool for aligning employee behavior with company objectives. You can recognize your greatest performers and those who require coaching or training with clear and simply available employee performance reporting. A performance review report can include information from other documents that you’ve saved in each employee’s performance profile, such as:

  • Disciplinary Records
  • Productivity Reports
  • Performance Improvement Plans

2. Recruiting Report

When you use an all-in-one HCM platform to collect recruitment data, you’ll have all of the information you need about prospects and vacant positions in one place, which will save you time and help you create a more efficient recruiting process. A recruiting and candidate list report provides a comprehensive view of hiring activity, including:

  • Designations that are vacant or filled
  • The total number of people who applied for each job
  • The average hiring time and cost for each position
  • Ensures that no one falls between the cracks and know where the prospects are in the hiring process.

3. Compensation Report

A compensation report is a vital HR report for evaluating earnings growth over time as well as employee pay, and it may include the following information:

  • Base salary
  • Overtime
  • Incentives
  • Paid leave 
  • Payroll deductions

Spreadsheets can store a lot of compensation information, but they’re difficult to maintain. On the other hand, a centralized HR platform allows you to readily access real-time payroll data and generate reports for various HR, accounting, and corporate leadership stakeholders.

A compensation summary report, for example, gives information on employee payroll deductions for employer-sponsored health benefits, allowing you to manage open enrollment and ongoing benefits administration more efficiently.

4. Headcount Report

Employee retention and turnover are regarded as the top workforce management concern by HR leaders. When you have a reliable headcount report that shows the current employee count after hires, terminations, and transfers, both turnover and retention rates are easier to measure. You can begin to investigate the factors that influence turnover—and what you can do to increase retention—once you have a clearer picture of the number of employees in each department and function.

A headcount report can also show trends in staff mobility. It helps you to observe which departments have lost skill over time and which departments have reached their full capacity. Employee censuses, time and attendance reports, and training cost summaries all start with a detailed headcount report. You can report on the following using real-time headcount data from an HCM platform:

  • Employee count and turnover broke down by location, department, and function
  • Retention rates vary depending on the employment levels or titles.
  • Total employee number vs. FTE (full-time equivalent)

5. Employee History Report / Diversity Report

Employee history reports are crucial since they provide the most accurate and up-to-date personal data about employees. These reports show how an employee’s profile has changed over time. Details like marital status and address are examples of such information. 

Certain corporations are mandated by law to do annual diversity reporting, most typically in the Equal Employment Opportunity report or EEO-1. You may collect and securely store information about employee age, gender, and ethnicity with the help of an all-in-one platform with compliance reporting capabilities. You can better understand the makeup of the workforce and establish HR policies and programs that meet the needs of employees if you have accurate demographic information about them.

6. Training and Development Report

With all of the money, time, and effort invested in training programs, it’s critical to keep track of how these courses assist your employees in succeeding. Learning and development reports can help you keep track of staff training, course completion, learner ratings, and more. These reports allow your teams to create better learning courses, target employee interests, and keep your employees motivated to advance up the corporate ladder in your company rather than leaving for a job with more development chances.

Functions  of HR reports

Let’s look at the three most basic HR reporting functions.

1. Track HR activities

HR managers may keep track of critical indicators using reporting. Furthermore, any shifts in trends or commercial possibilities can be identified early, and problems can be addressed before they become major issues.

2. Information Management 

Leaders are kept up to speed on departmental information with the help of an HR report. It allows managers to concentrate on difficulties that are unique to each area and hence deliver appropriate solutions.

3. Track on significant issues 

No one wants to tarnish their company’s reputation. HR reporting makes it possible to keep track of information regularly.


The HR department must keep its reports current and organized. HR management reports can have a significant impact on staff retention and even productivity. Employees will feel appreciated and worthwhile at work if health reports, wellness reports, and other information are updated regularly. It will have an impact on retention. Managers and team leaders will benefit from employee engagement reports because they will better understand the teams and people who are engaged and will be able to adjust their engagement efforts accordingly. HR is, without a doubt, an organization’s lifeblood.